PHIG Institutional Policy Manual · Consolidated edition, September 2026
Part of the PHIG policy framework. Download the full manual (PDF). To raise a concern: admin@accreditation.ge.
Work travel is approved in advance, booked at the most economical fare that meets the purpose, and reimbursed only against receipts or an approved per diem. Owner: Head of Administration (Ioseb Demetrashvili).
- Approval: a travel request with purpose, dates, budget line and security level (Policy 17), approved before any booking.
- Class: economy for all air and rail travel; exceptions only for medical reasons, in writing.
- Donor rules first: US-funded international air travel follows US carrier rules where the award requires; EU and other donors’ rates and routing rules apply to their grants.
- Per diem: a daily allowance for meals and incidentals at the rate set in PHIG’s annual rate table (based on published UN or donor rates for the destination), reduced when meals are provided.
- Accommodation: reimbursed at actual cost up to the rate table ceiling.
- Settlement: a travel expense report with boarding passes, receipts and a short trip report within 10 working days of return.
- Private travel combined with work is allowed only if it adds no cost to the grant.