PHIG Policy Framework

Find a policy by theme75 policies in 8 groups Donor requirement mapEU · US · WHO/UN · bilateral Forms and templates15 Word forms, one zip Raise a concernchannels and timelines How PHIG is organisedBoard, committees, platforms Organisational documentsstatutes, accounts, registrations Legal basisGeorgia · EU · US · UN

This framework sets out the policies by which the Public Health Institute of Georgia (PHIG) and every platform of its network — the Georgian Medical Journal, GMJ News, GMJ Academy, the Georgian Institute of Labour Studies, Sheni Labs, SupplementIndex, SheniEkimi Certification (certificate.ge), and PHIG’s roles in Accréditation Sans Frontières and the Accreditation Canada – Georgia office — govern themselves. It is written to the standards required by the European Union (Financial Regulation, Model Grant Agreement, Horizon Europe, EU4Health, ECHO), United States federal awards (2 CFR 200, USAID ADS, PHS/NIH rules), WHO and the United Nations (FENSA, UN standards of conduct, HACT), and the bilateral and multilateral donors most active in health and humanitarian work — Global Affairs Canada, Australia’s DFAT, Japan’s JICA and MOFA, Korea’s KOICA, Norway’s Norad and MFA, Sweden’s Sida, Denmark’s Danida, Finland’s MFA, the Netherlands, Switzerland’s SDC, Germany’s BMZ/GIZ, France’s AFD and CDCS, the United Kingdom’s FCDO, Saudi KSrelief, the Global Fund, Gavi, the World Bank and the Asian Development Bank — and to the Core Humanitarian Standard. PHIG is both a public health institute and a humanitarian organisation based in Georgia, and the framework is built so that any of them can be answered with a document already in place. Each policy states the instruments it satisfies. The policies apply to all PHIG activities whether or not they are externally funded.

Status: PHIG Policy Framework, version 1.2 (seventy-five policies) — adopted by the Board of PHIG on 1 September 2026 (policies 01–15 as version 1.0, 16–50 as version 1.1, 51–75 as version 1.2, all with effect from that date); signed by the Chair, Prof. Giorgi Pkhakadze, MD, MPH, PhD. Each policy carries its own review cycle; the framework as a whole is reviewed every two years. The full set is available as a single PDF for applications and audits.

Download the full framework as PDF (v1.2, 94 pages, with charts) →

The seventy-five policies

No.	Policy	Main references
01	Conflict of Interest Policy	Financial Regulation (EU, Euratom) 2024/2509, Art. 61; EU Model Grant Agreement Art. 12 (Conflict of interests); Horizon Europe Annotated Grant Agreement; EU Rules on Participation
02	Anti-Fraud, Anti-Corruption and Anti-Bribery Policy	Financial Regulation 2024/2509, Arts. 136–138 (exclusion) and 139; EU Model Grant Agreement Art. 11 (Fraud, corruption, irregularities) and Art. 25 (Checks, audits, OLAF/EPPO); Directive (EU) 2017/1371 (PIF Directive); Regulation (EU, Euratom) 883/2013 (OLAF)
03	Whistleblowing and Reporting of Irregularities Procedure	Directive (EU) 2019/1937 on the protection of persons who report breaches of Union law; EU Model Grant Agreement Art. 11 and 25; Financial Regulation 2024/2509
04	Code of Ethics and Research Integrity	ALLEA European Code of Conduct for Research Integrity (2023 revised edition); Horizon Europe Model Grant Agreement Art. 14 (Ethics and values) and Annex 5; Declaration of Helsinki; ICMJE Recommendations; COPE Core Practices
05	Data Protection and Privacy Policy	Regulation (EU) 2016/679 (GDPR); Law of Georgia on Personal Data Protection (2023); EU Model Grant Agreement Art. 15 (Data protection); Convention 108+
06	Gender Equality Plan	Horizon Europe eligibility condition (Regulation (EU) 2021/695, Art. 22(3)); European Commission guidance “Horizon Europe Gender Equality Plans”; EU Gender Equality Strategy 2020–2025
07	Equal Opportunities, Non-Discrimination and Anti-Harassment Policy	Charter of Fundamental Rights of the EU, Arts. 21 and 23; Directives 2000/43/EC, 2000/78/EC, 2006/54/EC; Horizon Europe MGA Art. 14 (EU values); Law of Georgia on the Elimination of All Forms of Discrimination (2014)
08	Safeguarding Policy — Children and Adults at Risk	EU Model Grant Agreement Art. 14 (ethics and values) and ethics appraisal (protection of participants); UN Convention on the Rights of the Child; Council of Europe Lanzarote Convention; EU Strategy on the Rights of the Child; Keeping Children Safe international standards
09	Environmental Sustainability Policy	European Green Deal; “do no significant harm” principle (Regulation (EU) 2020/852, Art. 17) applied in EU programmes; Horizon Europe MGA Art. 14 and 17; EU4Health Regulation (EU) 2021/522
10	Open Access and Open Science Policy	Horizon Europe MGA Art. 17 and Annex 5 (open science: open access to publications, research data management, FAIR data); Council Conclusions on open science (2022); Plan S principles
11	Procurement Policy	EU Model Grant Agreement Art. 9.1 (Purchases: best value for money or lowest price, no conflict of interests) and Art. 9.3 (Subcontracting); Financial Regulation 2024/2509, Title VII; EU restrictive measures (sanctions) regulations
12	Financial Management and Internal Control Policy	EU Model Grant Agreement Arts. 6 (eligible costs), 20 (record-keeping), 21–22 (reporting and payments), 25 (checks and audits); Financial Regulation 2024/2509; Horizon Europe personnel-cost rules (daily rates, time records)
13	Visibility and Communication Policy for Funded Actions	EU Model Grant Agreement Art. 17 (Communication, dissemination and visibility); Regulation (EU) 2021/1060 Art. 47–50; EU emblem rules; the standard EU disclaimer
14	Volunteer and Expert Engagement Policy	EU Model Grant Agreement Art. 6.2.A (personnel costs: volunteers under the applicable unit-cost or in-kind rules); Horizon Europe volunteer-cost provisions where applicable; Council of Europe Recommendation on volunteering
15	Sanctions, Beneficial Ownership and Exclusion Compliance Policy	EU restrictive measures (Council Regulations under Art. 215 TFEU, including Regulation (EU) 833/2014 and 269/2014); Financial Regulation 2024/2509, Arts. 136–143 (exclusion, early detection); EU Model Grant Agreement Art. 11 and Annex 5; Directive (EU) 2015/849 (beneficial ownership)
16	Code of Conduct	ASF Policy 1; UN Standards of Conduct; EU MGA Art. 14 (EU values); USAID ADS 303 standard provisions (conduct); WHO FENSA due-diligence criteria
17	Delegation of Authority and Signatures	ASF Policy 3; EU MGA Art. 20 (record-keeping) and Financial Regulation sound financial management; USAID 2 CFR 200.302–303 (financial management, internal controls)
18	Gift Acceptance, Donor Due Diligence and Commercial Independence	ASF Policy 4; WHO FENSA (exclusion of tobacco and arms industries; due diligence on non-State actors); EU MGA Art. 14; UN Global Compact principles
19	Anti-Money Laundering and Counter-Terrorist Financing	ASF Policy 6; Directive (EU) 2015/849 and (EU) 2018/843; FATF Recommendation 8 (non-profit organisations); USAID anti-terrorism certification and E.O. 13224; Georgian AML law
20	Protection from Sexual Exploitation, Abuse and Harassment (PSEAH)	ASF Policy 8; UN Secretary-General’s Bulletin ST/SGB/2003/13; IASC Six Core Principles; USAID ADS 303 PSEA standard provision; EU DG ECHO and INTPA PSEAH requirements; WHO policy on preventing and addressing sexual misconduct
21	Combating Trafficking in Persons and Forced Labour	ASF Policy 10; US FAR 52.222-50 and 22 CFR 200/USAID anti-trafficking provisions; EU Directive 2011/36/EU; ILO Forced Labour Convention and Protocol; UK Modern Slavery Act principles
22	Drug- and Alcohol-Free Workplace	ASF Policy 12; US Drug-Free Workplace Act (2 CFR 182); Georgian labour law
23	Incident Reporting, Investigation and Management	ASF Policy 14; EU MGA Art. 11 and 25; USAID mandatory disclosures (2 CFR 200.113) and ADS 596; WHO contractor reporting obligations
24	Disclosure of Incidents to Donors	ASF Policy 15; 2 CFR 200.113 (mandatory disclosure of violations of federal criminal law involving fraud, bribery or gratuity); EU MGA Art. 11, 25 (information on fraud, irregularities, OLAF); WHO contract clauses
25	Safety, Security and Duty of Care	ASF Policy 17; EU MGA Art. 14 and 17; USAID ADS 303 (security); ILO Occupational Safety and Health Convention 155
26	Editorial Independence and Publication Ethics	ASF Policy 19; COPE Core Practices; ICMJE Recommendations; WAME principles; EU MGA Art. 17
27	Public Health Communication and Information Integrity	ASF Policy 20; WHO infodemic-management principles; EU Code of Practice on Disinformation (principles); UNESCO guidelines
28	Grants Management and Sub-Award Monitoring	ASF Policy 23; 2 CFR 200.331–333 (sub-recipient monitoring); EU MGA Art. 9.4 (financial support to third parties) and Art. 7 (consortium); Financial Regulation
29	Cost Allowability, Cost Allocation and Timekeeping	ASF Policy 24; 2 CFR 200 Subpart E (cost principles) and 200.430 (compensation, time records); EU MGA Art. 6 (eligible costs) and personnel-cost rules; Horizon Europe daily-rate method
30	Travel and Expense Policy	ASF Policy 25; 2 CFR 200.475 (travel costs) and Fly America Act for US-funded travel; EU MGA Art. 6.2.C (travel); EU/US per-diem references
31	Asset, Equipment and Property Management	ASF Policy 26; 2 CFR 200.313–314 (equipment and supplies); EU MGA Art. 6.2.C (equipment depreciation) and Art. 16 (ownership of results)
32	Human Resources, Recruitment and Staff Conduct	ASF Policy 27; Labour Code of Georgia; 2 CFR 200.430–431; EU MGA Art. 6.2.A; ILO fundamental conventions
33	Environmental and Social Safeguards for Projects	ASF Policy 28; EU “do no significant harm” (Regulation 2020/852 Art. 17); World Bank Environmental and Social Framework; USAID 22 CFR 216 (environmental procedures); IFC Performance Standards (principles)
34	Feedback, Complaints and Grievance Mechanism	ASF Policies 29 and 39; Core Humanitarian Standard commitment 5; EU MGA Art. 17; USAID accountability provisions; ISO 10002 principles
35	Lobbying, Political Activity and Advocacy	ASF Policy 30; 2 CFR 200.450 (lobbying costs unallowable) and 31 USC 1352 (Byrd Amendment certification); EU Transparency Register rules; Georgian law on non-profits
36	Records Management and Retention	ASF Policy 31; 2 CFR 200.334–338 (record retention and access); EU MGA Art. 20 (five years, three years for low-value grants); GDPR storage limitation; Georgian accounting law
37	Information Technology and Cybersecurity	ASF Policy 32; GDPR Art. 32 (security of processing); NIS2 principles; ISO/IEC 27001 controls (reference); 2 CFR 200.303 (safeguarding information)
38	Risk Management and Business Continuity	ASF Policy 34; EU MGA Art. 13 (implementation) and risk assessment practice; 2 CFR 200.303; ISO 31000 (reference)
39	Branding, Marking and Donor Visibility	ASF Policy 33; USAID ADS 320 Branding and Marking (marking plan, “from the American people”); EU visibility rules (see Policy 13); UN/WHO visibility guidelines
40	Monitoring, Evaluation, Accountability and Learning (MEAL)	ASF Policy 38; EU MGA Art. 21 (reporting) and results frameworks; USAID ADS 201 (monitoring, evaluation and learning); OECD DAC evaluation criteria
41	Partnership and Localisation	ASF Policy 40; Grand Bargain localisation commitments; EU MGA consortium rules (Art. 7); USAID localisation policy; Core Humanitarian Standard
42	Occupational Health, Safety and Staff Wellbeing	ASF Policy 42; ILO Conventions 155 and 187; Law of Georgia on Occupational Safety (2019); EU Framework Directive 89/391/EEC principles
43	Intellectual Property, Trademarks and Licensing	ASF Policy 43; EU MGA Art. 16 (ownership, protection and exploitation of results, access rights); 2 CFR 200.315 (intangible property); Berne Convention; Georgian copyright law
44	Tax Compliance and Anti-Facilitation of Tax Evasion	ASF Policy 45; Georgian Tax Code (non-profit status, grants, VAT); OECD guidance; UK Criminal Finances Act principles
45	Cash, Advances and Banking Procedures	ASF Policy 46; 2 CFR 200.305 (payment, interest on advances); EU MGA Art. 22 (payments, pre-financing); Georgian accounting law
46	Policy Development, Approval and Review	ASF Policy 47; good governance practice; EU and US expectations that policies are approved, dated, communicated and reviewed
47	Financial Conflict of Interest in Research (US PHS/NIH rule)	42 CFR Part 50 Subpart F (Responsibility of Applicants for Promoting Objectivity in Research, PHS/NIH); 45 CFR Part 94; NIH Grants Policy Statement; complements Policy 01
48	Research Misconduct Procedures (US PHS rule)	42 CFR Part 93 (Public Health Service Policies on Research Misconduct, as revised 2024); complements Policy 04 (ALLEA code)
49	Human Subjects Protection and Ethics Review	Declaration of Helsinki; CIOMS International Ethical Guidelines; 45 CFR Part 46 (US Common Rule) for US-funded research; EU MGA Art. 14 and ethics appraisal; WHO Research Ethics Review Committee requirements; Georgian law on health care (research)
50	Responsible Use of Artificial Intelligence	EU Artificial Intelligence Act (Regulation (EU) 2024/1689) risk-based principles; UNESCO Recommendation on the Ethics of AI; WHO guidance on ethics and governance of AI for health (2021, 2024); COPE/ICMJE guidance on AI in publishing; US OMB M-24-10 principles
51	Governance and Board Charter	ASF Policy 36; Civil Code of Georgia (non-entrepreneurial legal entities); EU and US donor capacity assessments (organisational governance); UN HACT/PCA criteria
52	Internal Audit and Oversight	ASF Policy 37; EU MGA Art. 25; 2 CFR 200.514 (single audit principles, reference); IIA International Standards (reference); UN HACT assurance activities
53	Transparency and Public Disclosure	ASF Policy 35; International Aid Transparency Initiative (IATI) standard; EU Transparency Register; Open Government principles; Georgian law on non-profits
54	Accountability to Affected People and Communities	ASF Policy 39; Core Humanitarian Standard (CHS 2024) commitments 4–5; IASC AAP commitments; Sphere Handbook; ECHO and GAC accountability requirements
55	Child Protection Policy	Australian DFAT Child Protection Policy requirements (PSEAH and child protection minimum standards); Global Affairs Canada child protection expectations; Keeping Children Safe standards; UN CRC; complements Policy 08 (Safeguarding) and Policy 20 (PSEAH)
56	Gender-Based Violence Prevention and Response	Global Affairs Canada Feminist International Assistance Policy expectations; Sida and Norad GBV requirements; IASC GBV Guidelines (2015); Istanbul Convention; WHO guidance on GBV in health programmes; complements Policies 06, 07, 20
57	Disability Inclusion and Accessibility	UN Convention on the Rights of Persons with Disabilities (Georgia ratified 2014); IASC Guidelines on Inclusion of Persons with Disabilities (2019); DFAT Development for All; Norad and Sida disability inclusion requirements; EU Web Accessibility Directive and WCAG 2.1 AA; Washington Group questions
58	Humanitarian Principles and Core Humanitarian Standard Commitment	Humanitarian principles of humanity, neutrality, impartiality and independence (UNGA 46/182 and 58/114); Core Humanitarian Standard (CHS 2024); Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief; ECHO Humanitarian Partnership Certificate criteria; Sphere
59	Conflict Sensitivity and Do No Harm	Swiss SDC and German GIZ/BMZ conflict-sensitive programme management (CSPM) requirements; Sida and Norad do-no-harm expectations; OECD DAC fragility guidance; CDA Do No Harm framework; complements Policies 33, 54, 58
60	Emergency Preparedness and Humanitarian Response	Sphere Handbook; WHO Emergency Response Framework; IASC Humanitarian Programme Cycle; ECHO and KSrelief response expectations; Georgian Emergency Management Service coordination
61	Beneficiary Selection, Targeting and Fair Access	CHS commitments 1–2; Sphere; ECHO and WFP targeting guidance; EU and US non-discrimination requirements; Policy 07
62	In-Kind Contributions, Donated Goods and Medical Product Donations	WHO Guidelines for Medicine Donations (2011); WHO guidance on donations of medical devices (2011); 2 CFR 200.306 (cost sharing, in-kind valuation); EU MGA in-kind rules; Georgian customs and tax rules on humanitarian goods
63	Supplier Code of Conduct and Outsourcing	ASF outsourcing policy; Sida, Norad and Danida supplier requirements; UN Supplier Code of Conduct; OECD Guidelines for Multinational Enterprises; ILO core conventions; Policies 11, 19, 21
64	Reserves, Financial Sustainability and Liability Management	ASF financial sustainability and liability management policy; UK Charity Commission CC19 (reserves, reference); Nordic and Canadian donor financial-health criteria; Civil Code of Georgia (liability of non-entrepreneurial entities)
65	Ethical Fundraising and Donor Relations	International Statement of Ethical Principles in Fundraising; Fundraising Regulator Code (UK, reference); Global Affairs Canada and Nordic donor expectations on fundraising integrity; GDPR for donor data; Policies 18, 53
66	Advisory and Commissioned Services	ASF advisory services policy; ISO/IEC 17020 and 17065 impartiality principles (reference); COPE guidance on conflicts; Policies 01, 18, 26
67	Impartiality and Independence Undertaking	ASF secretariat impartiality undertaking; ISO/IEC 17020 clause 4.1 and ISO/IEC 17065 clause 4.2 (impartiality); ISQua principles; WHO FENSA; Policies 01, 18, 26, 66
68	Leadership Succession and Key-Person Continuity	ASF leadership succession policy; Global Affairs Canada and Norad organisational-capacity criteria; UN HACT governance questions; Policy 38 (Risk and Continuity)
69	Learning, Training and Competence	ASF personnel competence and awareness policy; CHS commitment 8; EU and US donor requirements for trained staff on fraud, safeguarding, PSEAH, data protection and ethics; ISO 9001 clause 7.2 (reference)
70	Remote Work, Flexible Working and Right to Disconnect	Labour Code of Georgia; EU Work–Life Balance Directive 2019/1158 (reference); ILO guidance on teleworking; Policies 32, 42, 37
71	Confidentiality and Information Classification	ISO/IEC 27001 Annex A information classification (reference); GDPR; EU MGA Art. 13 (confidentiality); 2 CFR 200.303(e); Policies 05, 36, 37
72	Social Media, Spokespersons and Crisis Communication	Policies 27, 26, 13, 39; WHO risk-communication principles; UN social-media guidelines (reference)
73	Language, Translation and Multilingual Publication	ASF language and translation policy; EU multilingualism principles; WHO multilingualism policy; CHS commitment 4 (information in accessible language)
74	Vehicle and Driver Safety	UN Road Safety Strategy; WHO Global Status Report on Road Safety; ILO duty-of-care guidance; Policy 25
75	Programme Exit, Handover and Sustainability	OECD DAC sustainability criterion; CHS commitment 3; EU MGA and 2 CFR 200 closure requirements; Global Affairs Canada and Norad sustainability expectations

Find a policy by theme

The 75 policies in eight themes. Numbers are policy numbers.

Integrity and conduct

People and protection

Research, ethics and knowledge

Money and compliance

Governance and oversight

Programmes and humanitarian work

Operations and people

Communication, data and visibility

How PHIG is organised

Organisational chart: Board and committees, Chair/Director, the eight platforms of the network, and the support functions. Policy 51 (Governance and Board Charter) and Policy 17 (Delegation of Authority).

How to raise a concern

Channels under Policies 03 (Whistleblowing), 23 (Incident Reporting), 34 (Complaints), 08/20/55/56 (Safeguarding, PSEAH, Child Protection, GBV).

Forms and templates

The forms the policies refer to, as editable Word files. Download all fifteen as one zip →

Form	Title	Used under
F01	Declaration of Interests	Policies 01, 47
F02	Assignment Specific Conflict Confirmation	Policies 01
F03	Incident Report	Policies 23, 24
F04	Confidential Integrity Report Whistleblowing	Policies 03
F05	Complaint and Feedback Form	Policies 34, 54
F06	Monthly Time Sheet	Policies 29, 12
F07	Travel Request and Expense Claim	Policies 30, 25
F08	Procurement Comparison and Award Record	Policies 11, 15, 63
F09	Safeguarding and PSEAH Risk Assessment	Policies 08, 55, 20, 56
F10	Donor Partner and Supplier Due Diligence Checklist	Policies 18, 19, 15, 41
F11	Supplier and Partner Declaration	Policies 63, 21, 15, 02
F12	Policy Acknowledgement and Codes of Conduct	Policies 46, 16, 55, 20, 71
F13	In Kind Donation Acceptance Record	Policies 62, 18
F14	Grant Compliance Checklist	Policies 28, 12, 13, 39, 36
F15	Project Design Checklist safeguards and quality	Policies 33, 54, 56, 57, 59, 61, 75, 40

Our commitment to transparency and accountability

The Public Health Institute of Georgia is committed to transparency and accountability as a condition of its independence, not as a courtesy to donors. Every policy by which it governs itself is therefore public, in full, on this page; every form it uses is downloadable; every registration and document a funder or auditor may ask for is listed with its status; and every channel for raising a concern is open to anyone, including anonymously. Nothing on this page is “available on request” that could be published — what is marked “on request” is so only because it contains personal data, third-party confidential information or bank details. The framework is reviewed every two years and after any incident; changes are recorded in the version history below. Anyone may question any policy by writing to info@accreditation.ge; answers are given within 30 days.

Legal basis and jurisdictions

Jurisdiction	What governs PHIG	How the framework complies
Georgia (governing law of PHIG)	Civil Code (non-entrepreneurial, non-commercial legal entities); Tax Code; Law on Accounting, Reporting and Auditing; Labour Code; Law on Occupational Safety (2019); Law on Personal Data Protection (2023); Law on the Elimination of All Forms of Discrimination (2014); Law on Facilitating the Suppression of Money Laundering and Terrorism Financing; Law on Grants; Law on Health Care (research); Law on Copyright; Law on Tobacco Control	Policies 51, 17, 44, 12, 32, 42, 05, 07, 19, 18, 49, 43, 16/18 (tobacco) are written against these laws; the Georgian text of a policy, where published, is authoritative for Georgian-law matters (Policy 73)
European Union	Financial Regulation (EU, Euratom) 2024/2509; EU Model Grant Agreement; Horizon Europe Regulation 2021/695; EU4Health Regulation 2021/522; GDPR 2016/679; Whistleblower Directive 2019/1937; PIF Directive 2017/1371; AML Directives; Anti-Trafficking Directive 2011/36; Taxonomy Regulation 2020/852 Art. 17 (DNSH); AI Act 2024/1689; restrictive-measures regulations; Charter of Fundamental Rights	Each policy cites the article it satisfies; the donor map above indexes them; GDPR is applied wherever EU persons’ data or EU funds are involved
United States	2 CFR 200 (Uniform Guidance); 2 CFR 182 (drug-free workplace); 22 CFR 216 (environment); 42 CFR 50 Subpart F (FCOI); 42 CFR 93 (research misconduct); 45 CFR 46 (human subjects); FAR 52.222-50 (trafficking); 31 USC 1352 (lobbying); E.O. 13224 and OFAC regulations; USAID ADS 201, 303, 320; Fly America Act	Policies 12, 22, 29, 30, 31, 33, 35, 36, 39, 47, 48, 49, 19, 21 implement them; certifications are signed per award (Form F11 and the declarations listed under documents)
WHO and United Nations	WHO Framework of Engagement with Non-State Actors (FENSA); WHO FCTC Article 5.3; UN Standards of Conduct; ST/SGB/2003/13 (PSEA); UN Supplier Code of Conduct; HACT framework; IASC guidelines; Core Humanitarian Standard; UN sanctions	Policies 18, 16, 20, 55, 58, 54, 63, 15, 52; the tobacco and arms exclusions are absolute
France (through ASF)	Loi du 1er juillet 1901; French and EU rules applying to Accréditation Sans Frontières	ASF’s own 47-policy framework governs ASF; see “Sister framework” below

Version history and review

Version	Date	Change	Approved by
1.0	1 September 2026	First adoption of policies 01–15	Board of PHIG
1.1	1 September 2026	Policies 16–50 (ASF-equivalent set; US PHS/NIH, human-subjects and AI policies); donor map; registrations	Board of PHIG
1.2	1 September 2026	Policies 51–75 (governance charter, internal audit, transparency, AAP, child protection, GBV, disability, humanitarian principles, conflict sensitivity, emergency response and others); organisational chart; concern flowchart; forms F01–F15	Board of PHIG

Last reviewed: 6 October 2026 (editorial audit of all pages, downloads and links). Next scheduled review: 1 September 2028, or earlier after any incident or change in law or donor rules (Policy 46).

What each donor asks for — and where it is

Requirement	EU (Financial Regulation, MGA, Horizon Europe)	US (2 CFR 200, USAID, NIH/PHS)	WHO / UN	PHIG policy
Code of conduct, EU/UN values	MGA Art. 14	ADS 303 standard provisions	UN standards of conduct; FENSA	16, 07, 20
Conflict of interest	FR Art. 61; MGA Art. 12	2 CFR 200.112, 200.318; 42 CFR 50 Subpart F for PHS research	FENSA declarations	01, 47
Fraud, corruption, bribery; mandatory disclosure	MGA Art. 11, 25; PIF Directive	2 CFR 200.113; FAR 52.203-13	WHO/UN anti-fraud clauses	02, 23, 24
Whistleblower protection	Directive 2019/1937	41 USC 4712	UN whistleblower policy	03
Research integrity and misconduct	ALLEA code; MGA Art. 14	42 CFR 93	WHO research standards	04, 48
Human subjects / ethics review	MGA Art. 14, ethics appraisal	45 CFR 46; FWA; IRB	WHO ERC	49
Data protection and security	GDPR; MGA Art. 15	2 CFR 200.303(e); HIPAA where applicable	UN personal data principles	05, 37
Gender equality; non-discrimination	Horizon Europe GEP eligibility; Charter	2 CFR 200.300; Title VI/IX principles	UN gender policies	06, 07
Safeguarding; PSEAH; trafficking; drug-free workplace	DG INTPA/ECHO PSEAH; MGA Art. 14	ADS 303 PSEA; FAR 52.222-50; 2 CFR 182	ST/SGB/2003/13; IASC	08, 20, 21, 22
Environment; do no significant harm	Reg. 2020/852 Art. 17	22 CFR 216	UN environmental policies	09, 33
Open access, data management, IP	MGA Art. 16–17; Annex 5	2 CFR 200.315; NIH DMS policy	WHO open access policy	10, 43
Procurement; sanctions; AML	MGA Art. 9; FR Arts. 136–143; restrictive measures	2 CFR 200.317–327; SAM exclusions; OFAC; anti-terrorism certification	UNGM; UN sanctions	11, 15, 19
Financial management, cost principles, timekeeping, indirect costs	MGA Art. 6, 20–22; daily rates	2 CFR 200 Subpart E; 200.430; NICRA/de minimis	WHO DFC and contract financial rules	12, 29, 45, 17
Grants and sub-award management; records	MGA Art. 9.4, 20	2 CFR 200.331–333, 334–338	UN implementing-partner rules	28, 36
Visibility, branding and marking	MGA Art. 17; emblem rules	ADS 320	WHO/UN visibility	13, 39
Travel	MGA Art. 6.2.C	2 CFR 200.475; Fly America	UN DSA rates	30
Equipment and assets	MGA Art. 6.2.C	2 CFR 200.313–314	UN asset rules	31
Lobbying restrictions	Transparency Register	2 CFR 200.450; Byrd certification	—	35
Monitoring and evaluation; accountability to affected people	MGA Art. 21	ADS 201	WHO results framework; CHS	40, 34, 41
Governance, delegation, risk, continuity, HR, OSH, tax, policy management	Sound financial management	2 CFR 200.302–303	Due-diligence assessments (HACT/PCA)	17, 32, 38, 42, 44, 46
Independence from industry (tobacco, arms); donor due diligence	MGA Art. 14	—	FENSA exclusions	18, 16
Editorial independence; information integrity; AI	EU AI Act principles	OMB AI guidance (reference)	WHO AI ethics guidance; infodemic management	26, 27, 50
Governance charter; internal audit; transparency; succession	Financial capacity and operational capacity checks	Pre-award survey (NUPAS); 2 CFR 200.206	HACT micro-assessment; PCA	51, 52, 53, 68
Child protection (stand-alone)	DG INTPA/ECHO	USAID child safeguarding	UNICEF PSEA/child safeguarding	55 (DFAT, GAC)
Gender-based violence; disability inclusion	EU Gender Action Plan III; Disability Strategy	USAID GBV strategy; disability policy	IASC GBV and disability guidelines	56, 57 (GAC, Sida, Norad, DFAT)
Humanitarian principles; CHS; conflict sensitivity; emergency response; accountability to affected people	ECHO Humanitarian Partnership Certificate	BHA (USAID humanitarian) requirements	IASC; OCHA; Sphere	58, 59, 60, 54 (ECHO, KSrelief, SDC, GIZ, Sida, Norad, GAC)
Supplier code; reserves; fundraising ethics; in-kind and medicine donations	MGA Art. 9; cost-sharing rules	2 CFR 200.306, 200.318	UN Supplier Code; WHO medicine-donation guidelines	63, 64, 65, 62 (Nordic and Canadian donors)
Beneficiary selection; programme exit and sustainability	OECD DAC criteria	ADS 201	CHS 1–3	61, 75
Impartiality; advisory services; confidentiality; social media; language; remote work; vehicles; training	ISO 17020/17065 principles; MGA Art. 13	2 CFR 200.303	UN guidelines	66, 67, 71, 72, 73, 70, 74, 69

Registrations and certifications held or required

Registration	Needed for	Status
Public Registry of Georgia — non-entrepreneurial (non-commercial) legal entity	All	Held; registration number on request
EU Funding & Tenders Portal — Participant Identification Code (PIC), legal entity validation, LEAR, bank validation	EU grants (Horizon Europe, EU4Health, Erasmus+, EU Delegation calls)	Registration in progress
EU Transparency Register	Engagement with EU institutions	Planned (see Legal status)
SAM.gov registration with Unique Entity ID (UEI); NCAGE code	US federal awards (USAID, NIH, CDC, State)	Registration in progress
Negotiated indirect cost rate (NICRA) or de minimis election	US awards	De minimis rate elected until a NICRA is negotiated
Federalwide Assurance (FWA) and IRB access	US-funded human-subjects research	Through David Tvildiani Medical University; FWA to be obtained when required
UN Global Marketplace (UNGM) vendor registration	WHO/UN contracts	Registration in progress
UN Partner Portal	UNHCR/UNICEF/WFP partnerships	To be completed when a partnership is proposed
WHO FENSA due diligence (non-State actor)	Official relations and collaboration with WHO	See Legal status and international standing
Crossref membership #56297; ORCID; DOI prefix 10.66636	Publishing	Held
Audited financial statements (last two years)	EU financial capacity; US pre-award survey; UN HACT micro-assessment	Prepared annually; available on request
Statutes and registration extract with certified English translation	All	Available on request

Organisational documents (available on request to donors and auditors)

Document	Status
Statutes (charter) of PHIG, Georgian original and certified English translation	Held
Extract from the Public Registry of Georgia (registration, legal representative)	Held
List of Board members with roles, terms and declarations of interest	Held; published
Organisational chart (Board, committees, Director, platforms, functions)	Held; published on the About page
Annual report and summary accounts	First full-year report (2026) due 30 June 2027; earlier years on request
Audited financial statements, last two years	On request
Bank letter / proof of account; tax registration certificate	On request
Strategic plan	Published (Strategy page)
Risk register; business continuity plan; succession register	Held
Salary scale; staff list; sample contracts and time sheets	On request
Chart of accounts and cost-allocation method	On request
Procurement thresholds and templates; supplier code of conduct	Policies 11, 63
Declarations: honour (EU), anti-terrorism and Byrd (US), FENSA (WHO), CHS self-assessment	Signed per application
Training records; signed codes of conduct	Held
Insurance certificates	On request
Data processing register; privacy notices	Held
Evaluation reports; methods of each platform	Published

Sister framework: Accréditation Sans Frontières

Accréditation Sans Frontières (ASF), PHIG’s international accreditation partner registered in Paris, is a separate legal entity with its own policy framework of 75 policies (every ASF policy has a counterpart here) at france-asf.fr/about/policies. The two frameworks are aligned in substance and numbered differently; each policy of this framework cites the corresponding ASF policy. They are maintained separately because each organisation is accountable under its own law (Georgian law for PHIG, French association law for ASF). Where PHIG acts for ASF in Georgia, ASF’s policies apply to that work; where ASF relies on PHIG’s platforms, this framework applies. Conflicts are resolved by the stricter rule.

Related statements

Legal status and international standing · Financial sustainability · Support PHIG (including the firm line on the tobacco industry) · Sheni Labs methodology.

All correspondence — general enquiries, integrity reports (subject line “Confidential — integrity”) and data-protection requests — goes to info@accreditation.ge; matters for the Chair personally to giorgi.pkhakadze@accreditation.ge.